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Jigawa State eProcurement System Due Process & Project Monitoring Bureau (DPPMB)
Maintenance in progress. The application remains available, but some services may be temporarily limited.
PDE User Workflow Guide
PDE User Portal
Complete PDE User Workflow
This guide walks you through every stage of the Procuring & Disposal Entity (PDE) user workflow — from APDP submission and process creation to bid evaluation and team management. Follow each phase in order.
Authentication & Access
Log in to the PDE portal to manage your entity's procurement activities.
Navigate to PDE Portal
Visit the PDE portal URL and click "Login" to access the authentication page.
Enter Credentials
Provide your registered email and password. First-time users must reset their password.
Dashboard Overview
After login, you'll see the PDE dashboard with an overview of active procurements, deadlines, and quick links to key functions.
APDP Submission
Submit your entity's Annual Procurement & Disposal Plan for the active cycle.
Single Entry
Navigate to APDP → Single Entry. Fill in the plan details including subject, description, process type, procurement method, estimated cost, and select the appropriate business sector/subsector.
View APDP List
Navigate to APDP → APDP List to see all your submitted plans along with their review status (pending, approved, or rejected).
Batch Upload
Use the Batch Upload feature to submit multiple APDP entries at once via a spreadsheet upload.
Await Approval
After submission, the admin will review your plan. Once approved, you can proceed to create procurement processes from these plan entries.
Process Creation
Create a procurement process from an approved APDP entry.
Select Approved APDP
Navigate to Processes → Create Process. You'll see a list of your approved APDP entries. Select the one you want to create a process for.
Configure Process
Fill in procurement details: disposal type, procurement type, commencement date, advertisement notice, procurement technique, number of submissions, bid security, currency, and submission/opening dates.
Set Dates & Deadlines
Configure bid submission start/end dates, clarification request deadline, and bid opening date and location.
Publish Process
Save the process. It becomes visible to vendors who can then view the opportunity and submit bids.
Evaluation Criteria Setup
Define the criteria that will be used to evaluate vendor bids across three stages.
Preliminary Criteria
In the Process List, click the notebook icon. Define preliminary evaluation criteria such as compliance with submission requirements, document completeness, and eligibility checks.
Technical Criteria
Set technical evaluation criteria including relevant experience, technical approach, key personnel qualifications, and methodology. Assign a weight/score to each criterion.
Financial Criteria
Configure financial evaluation criteria including pricing structure, cost breakdown, and financial feasibility. Set the evaluation methodology (e.g., lowest price, quality-cost ratio).
Save & Finalize
Save each criteria set. Once finalized, evaluators can use these criteria when assessing vendor bids.
Process Associate Assignment
Assign PDE users as evaluators and associates to the procurement process.
Add Associates
From the Process List, click the shield-user icon. Select PDE users to assign as process associates/evaluators.
Define Roles
Assign specific roles to each associate (e.g., evaluation chairperson, technical evaluator, financial evaluator).
Confirm Assignments
Review and save the assignments. Associates will now have access to evaluate bids for this process.
Bid Evaluation
Evaluate vendor bids through three sequential stages using the predefined criteria.
View Submitted Bids
Navigate to Processes → Bid Evaluation. See all vendors who have submitted bids for each process.
Preliminary Evaluation
Review each vendor against the preliminary criteria. Mark pass/fail for each criterion. Only vendors who pass all preliminary checks proceed to technical evaluation.
Technical Evaluation
Score each vendor against the technical criteria. The system auto-calculates weighted scores. Vendors meeting the minimum technical threshold proceed to financial evaluation.
Financial Evaluation
Review and score financial bids. The system combines technical and financial scores based on the configured methodology to determine the winning bid.
Submit Evaluation
Submit the completed evaluation for each stage. The results are recorded and can be reviewed by the admin for contract award.
Team Management
Manage your PDE's team members — add, edit, or remove child PDE users.
View My Team
Navigate to Child PDE → My Team to see all users associated with your PDE.
Add Team Members
Click "Add Member" to create a new PDE user. Fill in their name, email, phone, designation, and department.
Edit / Remove
Edit existing team member details or remove members who no longer need access.
💡 PDE User Tips
- Ensure your APDP is approved before attempting to create a process — only approved plans can be used.
- Set up all three evaluation criteria stages (preliminary, technical, financial) before inviting vendors to bid.
- Assign process associates early — they need access to evaluate bids through all stages.
- Use signed URLs (the lock icon in process list) to securely share evaluation and associate management links.