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Jigawa State eProcurement System Due Process & Project Monitoring Bureau (DPPMB)
Maintenance in progress. The application remains available, but some services may be temporarily limited.
Administrator Workflow Guide
Administrator Portal
Complete Admin Workflow
This guide walks you through every stage of the administrator workflow — from system setup and PDE management to vendor oversight, contract award, and grievance resolution. Follow each phase in order for a smooth experience.
Authentication & Access
Access the admin portal using your credentials. First-time users will be required to reset their password upon initial login.
Navigate to Admin Portal
Visit the admin portal URL and click the "Admin Login" button on the landing page.
Enter Credentials
Provide your registered email address and password.
Password Reset (First-time)
If logging in for the first time, you will be redirected to a password reset page to set a new secure password.
Dashboard Access
Upon successful authentication, you will land on the admin dashboard showing key metrics, recent vendor registrations, pending APDP approvals, and quick-action buttons.
PDE Management
Register and manage Procuring & Disposal Entities (PDEs) — the government MDAs that will carry out procurement activities.
Register a PDE
Navigate to PDE → Register PDE. Fill in the PDE name, select the MDA (Ministry, Department, or Agency), choose the PDE type, and provide contact information.
View PDE List
Navigate to PDE → PDE List to see all registered PDEs. You can search, filter, and view details of each entity.
Create PDE Users
Navigate to PDE → PDE User. Fill in the user's name, email, phone, designation, department, and assign them to a PDE. These users will manage procurement processes on behalf of the PDE.
Manage PDE Users
Navigate to PDE → PDE Users List to view all users. You can edit user details or deactivate accounts as needed.
APDP Cycle Management
Create and manage Annual Procurement & Disposal Plan (APDP) cycles — the yearly planning framework for all procurement activities.
Create APDP Cycle
Navigate to APDP → New Cycle. Set the cycle title, financial year, submission start and end dates, and review deadline. This defines the window during which PDEs can submit their annual plans.
Review Submissions
As PDEs submit their APDP entries, they appear in APDP → Approval. You can review each plan, check the details, and approve or reject them.
Approve / Reject
Click the action buttons on each APDP entry to approve or reject. Approved plans become available for PDE users to create procurement processes.
Vendor Management
Oversee vendor registration, verify documentation, and manage the vendor database.
View Vendors
Navigate to Vendors List → Organizations or Individuals to see all registered vendors. The list shows their email, registration type, status, and registration date.
Review Documentation
Click on a vendor to review their submitted documents including business registration, tax clearance, and other compliance documents.
Approve / Reject
After reviewing documentation, approve or reject the vendor registration. Approved vendors can participate in procurement processes and bid on tenders.
Download Documents
Use the download button to retrieve vendor documents for offline review or record-keeping.
Process Oversight
Monitor all procurement processes across PDEs, review evaluations, and manage contract awards.
View All Processes
Navigate to Processes → Process List to see all procurement processes created by PDEs across all entities.
Edit Process Details
Click the edit button on any process to modify its details including procurement type, dates, currency, and bid security requirements.
Cancel a Process
If a process needs to be cancelled, use the cancel action and provide a cancellation reason. This halts all activities related to that process.
Award Contract
Navigate to a process and use the "Award" action to select the winning vendor, set contract dates, and award value. The vendor receives a notification automatically.
View Award Details
View the contract award summary including award date, contract value, start and end dates, and the awarding administrator.
Grievance Resolution
Review and resolve grievances filed by vendors regarding procurement processes or outcomes.
View Grievances
Navigate to Grievances to see a list of all complaints filed by vendors. Each grievance is linked to a specific procurement process.
Review Details
Click on a grievance to read the vendor's complaint, review associated process details, and examine any supporting information.
Resolve Grievance
After investigation, mark the grievance as resolved with appropriate resolution notes. The vendor is notified of the resolution.
Preferences & Configuration
Configure system-wide reference data including business sectors, subsectors, and other procurement parameters.
Business Sectors
Navigate to Profile → Preferences → Business Sectors. Add, edit, or remove business sectors that vendors can register under.
Business Subsectors
Navigate to Profile → Preferences → Business Sub-sectors. Define sub-categories under each business sector for more granular vendor classification.
💡 Administrator Tips
- Always verify PDE details before approving — once approved, linked processes become active.
- Use the APDP Approval page to batch-review multiple submissions efficiently.
- When awarding contracts, double-check vendor details and contract dates before finalizing.
- Document all cancellation reasons thoroughly for audit trail compliance.